What is the purpose of the Data Audit feature in CAS software?
(A) To generate financial reports
(B) To identify changes made in the original data and by whom
(C) To detect viruses in the system
(D) To allow access to confidential reports
Choose the correct answer from the options given below:
Answer & explanation
Correct answer: option 4
The correct answer is Option (4) → (B) only
CAS software gives three security features: Password Security, Data Audit and Data Vault. Data Audit is the record of changes: it shows who changed the original data and what was changed, so responsibility for any manipulation can be fixed. It works like an audit trail.
(A) To generate financial reports Incorrect. Reports are generated by the accounting software as one of its recurring activities; Data Audit does not produce reports, it tracks changes in data.
(B) To identify changes made in the original data and by whom Correct. This is the very purpose of Data Audit: it tells who made changes and what changes were made, and so ensures data integrity.
(C) To detect viruses in the system Incorrect. Virus detection is the work of anti-virus software. Data Audit looks at changes made by users, not at viruses.
(D) To allow access to confidential reports Incorrect. Giving or denying access to a set of data is done through Password Security, where user rights are defined. Data Audit does not decide who can see which report.
NCERT (2026-27 edition):
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