Sameer met Ms Ritu Kapoor, HR Manager of Bluewave Travels, Pune, at his job interview. He now writes to her to accept the job offer. Choose the most suitable salutation and complimentary close for his letter:
Answer & explanation
Correct answer: option 2
The correct answer is Option (2) → Dear Ms Kapoor ... Yours sincerely
A letter to an HR Manager is a formal letter. Sameer knows her name, so the salutation (greeting) is “Dear” with her title and surname. A formal letter that begins with the person’s name ends with the complimentary close “Yours sincerely”.
Why the Other Options are Incorrect?
Option 1: Hello Ritu ... Take care — Incorrect. Both are casual. They suit a message to a friend.
Option 3: Dear Ms Kapoor ... Your loving friend — Incorrect. The greeting is right, but “Your loving friend” is a warm close for a friend.
Option 4: My dear Ritu ... Yours sincerely — Incorrect. The close is right, but “My dear Ritu” is too personal for a formal letter.